How do I get my school's directory populated?

We support various ways to populate your school's directory, ranging from allowing parents to add their own family members to a full data import.

Please reach out to us at support [at] joinourclass.com with any questions -- we are happy to help you through the import process.  Oh, and there is no charge for helping you get your directory imported.

 

Method 1: Allow Parents to Add Family Members

This is a good option if you want parents to help build the directory by granting them a special permission to add their own family members and other family data to the directory.

1.  Create your school's classrooms and/or teachers in Join Our Class.  This will allow the parents to select the grade and class of their children when they add them.

2.  Send us a Google Sheet or Excel file with the following columns so we can import the list to populate at least 1 parent for each family.  Once the parents are in the directory, you can invite them to Join Our Class and they can complete their family's family records in the directory.

Parent First Name Parent Last Name Parent Email Family ID*
John Smith jsmith@dmail.com 1
Diana Smith dsmith@dmail.com 1
Rick Thomson rthomson@ymail.com  
Luisa Williams lwilliams@zmail.com  

* Family ID can be any number and is only required if 2 (or more) parents belong to the same family; it can be any number, but it should be unique per family.

3.  Go to Admin/Config and set the Directory Parent Permission's Family Members to Yes.  This will allow parents to add other guardians and students to their own family.  This permission can also be removed at any time, if your school prefers to remove the permission after the directory is built.

 

directory-parent-permissions.png

Method 2:  Full Data Import

We can import family and staff data from a Google Sheet, Excel, or CSV file that follows our prescribed data columns.

Our data formats are shown in these sample Google Sheets below.

The minimal required fields are indicated by the shaded columns; the other columns are not absolutely required.  Some column headings have additional comments that are viewable in Google Sheets if you click on the column heading.

Family Data

https://docs.google.com/spread sheets/d/1w_5Wb26hB3KpZGAkE80G jJG1wVTSLxELVxMHxOXytWI/edit?u sp=sharing

Staff/Faculty Data 

https://docs.google.com/spread sheets/d/1HwPgcwRI8CXdBD_HdV_s Pqmjgsn5pjUJ9SfSZgR23Y8/edit?u sp=sharing

 

These templates are read only, but you can copy/paste them into your own Google Sheet or Excel file.
 
 
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